No. 3574/October 3, 2025
To: Financial Supervisory Authority
Bucharest Stock Exchange
CURRENT REPORT
according to Law no. 24/2017 on issuers of financial instruments and market operations and Regulation no. 5/2018 on issuers of financial instruments and market operations
Date of report: 3 October 2025
Name of issuer: Bursa de Valori Bucuresti S.A.
Registered office: Bucharest, 4-8 Nicolae Titulescu Avenue, 1st floor, East Wing, District 1, America House Building
Telephone/fax number: + 40 21 3079500
Sole registration number with the Trade Register Office: 17777754
Trade Register number: J2005012328401
Share capital: RON 88,541,700
Regulated market on which the issued securities are traded: Bucharest Stock Exchange, Premium Tier
Significant event to be reported: The decision of the Board of Governors to convene the Extraordinary General Meeting of Shareholders of Bursa de Valori Bucuresti S.A. for November 12/13, 2025 (Convening notice attached)
The Board of Governors of Bursa de Valori Bucuresti S.A. (hereinafter referred to as “the Company” or “BVB”), in the meeting held on October 3, 2025, adopted the decision to convene the Extraordinary General Meeting of Shareholders (“EGMS”), in Bucharest, 4-8 Nicolae Titulescu Avenue, 1st floor, East Wing, District 1, America House Building on November 12, 2025, starting at 11:00 a.m. (first convening), respectively, November 13, 2025 (the second convening) starting at 11:00 a.m. for all the shareholders registered in the Company Shareholders’ Registry held by Depozitarul Central S.A., Bucharest at the end of October 29, 2025, considered as Reference Date for this meeting, having on the agenda the following topics:
1. Mandating the Board of Governors to express, in the name and for the Bucharest Stock Exchange, as shareholder of CCP.RO Bucharest S.A., the vote for the approval of the increase of the share capital of CCP.RO Bucharest S.A., within the limit of the maximum amount of RON 27,885,000. The mandate is granted for a period of 12 months from the date of the adoption of this decision by the Extraordinary General Meeting of Shareholders of BVB
2. The approval of the date of 28.11.2025 as the Registration Date, according to art. 87 para. (1) of Law no. 24/2017
3. The approval of the date of 27.11.2025 as the "ex date" date, according to art. 2 para. 2 letter l) of Regulation no. 5/2018
4. Mandate of the General Manager of the Company, Mr. Dumitru-Remus Vulpescu, respectively of the Deputy General Manager of the Company, Mr. Marius-Alin Barbu, with the possibility of substitution, to: (i) conclude and/or sign, on behalf of the Company and/or the shareholders of the Company: the resolutions of this Extraordinary General Meeting of Shareholders, any and all decisions, documents, applications, forms and applications adopted/prepared for the purpose or for the execution of the resolutions of this Extraordinary General Meeting of Shareholders in relation to any natural or legal person, private or public, and to (ii) carry out all legal formalities for the implementation, registration, publicity, enforceability, execution and publication of the adopted resolutions.
The convening notice of the EGMS as of November 12/13, 2025 will be available to the shareholders starting with October 7, 2025, and all other documents and informative materials related to the items on the agenda of the meetings, including the Special Powers of Attorney forms, the Correspondence Voting Ballots forms, as well as the draft resolutions, will be made available to the shareholders starting with October 10, 2025, according to the applicable legal and statutory provisions, in electronic format on the Company's website www.bvb.ro, Investor Relations / General Shareholders’ Meetings and the eVOTE platform, as well as in paper format at the Company's registered office.
The convening notice of the EGMS as of November 12/13, 2025 shall be published in the Official Gazette of Romania, Part IV and in a wide-spread newspaper.
Remus Vulpescu
CEO
Translation from the Romanian language; Romanian version shall prevail.
CONVENING NOTICE
BUCHAREST STOCK EXCHANGE, registered with the Trade Registry Office of Bucharest Court under number J2005012328401, EUID ROONRC.J2005012328401, Fiscal Registration Code RO 17777754, headquartered in Bucharest, 4-8 Nicolae Titulescu Avenue, 1st floor, East Wing, District 1, America House Building (hereinafter referred to as the „Company” or “BVB”), by the Board of Directors, named Board of Governors,
Considering Companies Law no. 31/1990, republished (”Law 31/1990”), Law no. 126/2018 regarding financial instruments (“Law 126/2018”), Law no. 24/2017 on issuers of financial instruments and market operations, republished („Law 24/2017”), Regulation no. 5/2018 on issuers of financial instruments and market operations („Regulation 5/2018”) and the Company’s Articles of Incorporation,
CONVENES:
The Extraordinary General Meeting of Shareholders of the Company (hereinafter referred to as the „EGMS”), in Bucharest, 4-8 Nicolae Titulescu Avenue, 1st floor, East Wing, District 1, America House Building, on 12.11.2025, starting at 11:00 a.m. (Romania time), for all the shareholders registered in the Company Shareholders’ Registry held by Depozitarul Central S.A., Bucharest, at the end of 29.10.2025, considered as Reference Date for this meeting; in case that on the aforementioned date, by any reasons, the quorum requirements stipulated by the law and by the article 35 (1) of the Company’s Articles of Incorporation are not fulfilled, it is convened and set according to art. 118 of the Law 31/1990 in connection with art. 30 (4) of the Company’s Articles of Incorporation the second Extraordinary General Meeting of Shareholders of the Company on 13.11.2025, starting at 11:00 a.m. (Romania time), at the same address, with the same agenda and Reference Date,
and
AGENDA OF THE
EXTRAORDINARY GENERAL MEETING OF SHAREHOLDERS:
1. Mandating the Board of Governors to express, in the name and for the Bucharest Stock Exchange, as shareholder of CCP.RO Bucharest S.A., the vote for the approval of the increase of the share capital of CCP.RO Bucharest S.A., within the limit of the maximum amount of RON 27,885,000. The mandate is granted for a period of 12 months from the date of the adoption of this decision by the Extraordinary General Meeting of Shareholders of BVB
2. The approval of the date of 28.11.2025 as the Registration Date, according to art. 87 para. (1) of Law no. 24/2017
3. The approval of the date of 27.11.2025 as the "ex date" date, according to art. 2 para. 2 letter l) of Regulation no. 5/2018
4. Mandate of the General Manager of the Company, Mr. Dumitru-Remus Vulpescu, respectively of the Deputy General Manager of the Company, Mr. Marius-Alin Barbu, with the possibility of substitution, to: (i) conclude and/or sign, on behalf of the Company and/or the shareholders of the Company: the resolutions of this Extraordinary General Meeting of Shareholders, any and all decisions, documents, applications, forms and applications adopted/prepared for the purpose or for the execution of the resolutions of this Extraordinary General Meeting of Shareholders in relation to any natural or legal person, private or public, and to (ii) carry out all legal formalities for the implementation, registration, publicity, enforceability, execution and publication of the adopted resolutions.
a) The right of the shareholders to participate to the EGMS:
Only shareholders who are registered with the Company’s Shareholders Registry at the Reference Date are entitled to attend and cast their votes in the EGMS, according to the legal provisions and Articles of Incorporation provisions, in person (by the legal representatives) or by proxy (based on a special/ general Power of Attorney or Affidavit given by the custodian), considering the legal constraints, or by correspondence, prior to the EGMS (based on a Correspondence Voting Ballot) or through the eVOTE platform.
The access and/or the vote by mail of the shareholders entitled to attend the EGMS is allowed by the simple proof of their identity made by, in case of shareholders who are natural persons, their identity document (identity card for the Romanian citizens or, as the case may be, Passport/residence permit for the foreign citizens) and, in case of legal entities, based on the identity document of the legal representative (identity card for the Romanian citizens or, as the case may be, Passport/residence permit for the foreign citizens).
Shareholders entitled to attend the EGMS can access the voting platform from any device connected to the Internet. After creating the online voting account and authentication, the shareholder will be able to see the video transmission of the meeting, ask written questions in the specially dedicated section and vote.
The representatives of the shareholders - natural persons shall be identified based on their identity document (identity card for the Romanian citizens or, as the case may be, Passport/residence permit for the foreign citizens), accompanied by the special/ general Power of Attorney signed by the shareholder-natural person or the Affidavit given by the custodian and signed by its legal representative.
The representatives of the shareholders - legal persons shall prove their capacity based on their identity document (identity card for the Romanian citizens or, as the case may be, Passport/residence permit for the foreign citizens), accompanied by the special/ general Power of Attorney signed by the legal representative of the respective legal person or the Affidavit given by the custodian and signed by its legal representative.
The quality as shareholder and also, in case of shareholders - legal persons or entities without legal status, the quality as legal representative shall be acknowledged based on the BVB list of shareholders at the Reference Date, received from Depozitarul Central S.A.
In case: a) the shareholders – natural persons did not registered in the system of Depozitarul Central S.A. the valid and updated identification data, then they will present also a copy of the updated identity document (identity card/Passport/residence permit); b) the legal representative of the shareholders – legal persons is not mentioned in the list of BVB shareholders received from Depozitarul Central S.A., then they will present also an official document attesting the capacity as legal representative (issued by a competent authority, original or certified copy, not older than 3 months before the date of publication of the convening notice of the EGMS).
Any documents submitted in a foreign language, other than English (except for identity documents valid in Romania) shall be accompanied by the authorized translation thereof into Romanian or English language.
Information concerning the special and general Powers of Attorney, the Correspondence Voting Ballots and the Affidavits is enclosed at points c) - e) below.
b) Documents related to the EGMS agenda:
Starting with 07.10.2025, the Convening Notice for the EGMS (available in Romanian and English) may be downloaded from the Company’s website www.bvb.ro, Investor Relations/General shareholders’ meetings Section, or may be obtained, upon request, in any business day, during 09:00 – 18:00, at the Company’s headquarter, via email or by mail.
All other documents and informative materials related to the items on the agenda of the meetings, as well as:
- Special Power of Attorney - forms for the representation of the shareholders in the EGMS, which shall be updated if new points or proposals of resolutions will be inserted on the agenda (available in Romanian and English);
- Correspondence Voting Ballots - forms for the participation and voting of the shareholders in the EGMS, which shall be updated if new points or proposals of resolutions will be inserted on the agenda (available in Romanian and English);
- Draft resolutions for the points on the agenda of the EGMS,
are made available to shareholders starting with 10.10.2025.
If the case would be, the updated agenda shall be published in compliance with the legal provisions.
c) General Powers of Attorney
For the validity of the mandate, the proxy should have the quality either of intermediary (according to the provisions of art. 2 para. (1) point (19) of Law 24/2017) or lawyer and the shareholder should be client of it. Also, the proxy should not be in a conflict of interest like:
a) is a major shareholder of the Company, or another company controlled by such shareholder;
b) is a member of the administrative, management or supervisory body of the Company, of a majority shareholder or controlled company, as provided in subparagraph a);
c) is an employee or an auditor of the Company or of a majority shareholder or controlled company, as provided in subparagraph a);
d) is the spouse, relative or affinitive up to the fourth degree of one of the individuals referred to in subparagraph a) -c).
The proxy cannot be substituted by another person. Given that the empowered person is a legal entity, it may exercise its mandate received by any person belonging to the administrative or management body or among its employees.
The Company does not impose a specific form for the general Power of Attorney.
Together with the general Power of Attorney, the shareholders shall submit to the Company the statement issued by the legal representative of the intermediary or lawyer who received the power of representation, signed, in original and, as the case, stamped, which to confirm that:
i. the Power of Attorney is given by the respective shareholder, in its capacity as client, to the intermediary or, as the case, to the lawyer;
ii. the general Power of Attorney is signed by the shareholder, including by attaching an advanced electronic signature, if the case.
The quality as shareholder and also, in case of shareholders - legal persons or entities without legal status, the quality as legal representative shall be acknowledged based on the following documents submitted by the shareholder to the Company and issued by Depozitarul Central S.A. or or by the participants as defined in Article 2(1), point 19 of the Regulation (EU) No 2014/909 of the European Parliament and of the Council of 23 July 2014 on improving securities settlement in the European Union and on central securities depositories and amending Directives 98/26/EC and 2014/65/236/EU and Regulation (EU) No 236/2012, providing custody services:
- the account statement, which shows the quality as shareholder and the number of shares owned;
- documents attesting the enrolment of the information regarding the legal representative with Depozitarul Central S.A./ those participants (in case of shareholders – legal persons).
The documents submitted in a foreign language, other than English (except for identity documents valid in Romania) shall be accompanied by the authorized translation thereof into Romanian or English language.
Before their first use, general Powers of Attorney accompanied by the related documents shall be deposited/sent, in copy, containing the mention of conformity with the original under the signature of the representative, as to be registered as received with Company registration desk until 10.11.2025, at 11:00 a.m., clearly mentioning on the envelope „For the Extraordinary General Meeting of Shareholders as of 12/13.11.2025”. The general Powers of Attorney, in certified copies, will be retained by the Company, mentioning about this in the minutes of the general meetings. The general Powers of Attorney are valid for a period which will not exceed 3 years.
The general Powers of Attorneys accompanied by the related documents may be sent also by e-mail with advanced electronic signature, in compliance with Law no. 214/2024 on the use of the electronic signature, the time stamp and the provision of trust services based on them, and according to the regulations of the FSA, at the address: actionariat@bvb.ro, so as to be registered as received to the Company’s registration desk until 10.11.2025, at 11:00 a.m., clearly mentioning to the subject: „For the Extraordinary General Meeting of Shareholders as of 12/13.11.2025”.
The verification and validation of the general Powers of Attorney shall be made by the technical secretaries appointed according to the law, they are going to keep the documents safely.
d) The special Powers of Attorney and the Correspondence Voting Ballots
The special Powers of Attorney and Correspondence Voting Ballots shall have the form issued by the Company and shall contain specific instructions for each point on the agenda (meaning vote “For”, vote “Against” or the „Mention Abstention”).
The vote by correspondence may be expressed through the Correspondence Voting Ballot also by the shareholder’s representative only the case the representative:
- has received from the shareholder that it represents a special/general Power of Attorney, which is submitted to the Company in the form required by the legal regulations and within the deadline stipulated in the convening notice or
- is a credit institution providing custody services, being allowed to vote exclusively according with and within the limits of the instructions received from its clients being shareholders at the Reference Date.
The quality as shareholder and also, in case of shareholders - legal persons or entities without legal status, the quality as legal representative shall be acknowledged based on the list of BVB shareholders for the Reference Date received from Depozitarul Central S.A.
In case: a) the shareholders – natural persons did not registered in the system of Depozitarul Central S.A. the valid and updated identification data, then they will present also a copy of the updated identity document (identity card/Passport/residence permit); b) the legal representative of the shareholders – legal persons is not mentioned in the list of BVB shareholders received from Depozitarul Central S.A., then they will present also an official document attesting the capacity as legal representative of the signatory of the special Power of Attorney/Correspondence Voting Ballot (issued by a competent authority, original or certified copy, not older than 3 months before the date of publication of the convening notice of the EGMS).
Any documents submitted in a foreign language, other than English (except for identity documents valid in Romania) shall be accompanied by the authorized translation thereof into Romanian or English language.
For all items on the agenda, a single form of Special Power of Attorney/Correspondence Voting Ballots, made available by BVB, will be used.
When filling in the special Powers of Attorney/Correspondence Voting Ballots, the shareholders or, as the case, their representatives are asked to consider that new points on the agenda of the EGMS or proposals of resolutions could be added, in which case the updated agenda shall be published starting with 28.10.2025. In this case, the special Powers of Attorney/Correspondence Voting Ballots shall be updated and published as described at letter b) starting with 28.10.2025.
The Special Powers of Attorney/Correspondence Voting Ballots and the related documents shall be sent as to be registered with the Company registration desk no later than 10.11.2025, at 11:00, clearly mentioning on the envelope „For the Extraordinary General Meeting of Shareholders as of 12/13.11.2025”.
The special Powers of Attorney and the Correspondence Voting Ballots may be sent also by e-mail with advanced electronic signature, in compliance with Law no. 214/2024 on the use of the electronic signature, the time stamp and the provision of trust services based on them, and according to the regulations of the FSA, at the address: actionariat@bvb.ro, as following: the special Power of Attorney/ Correspondence Voting Ballot, filled in by the shareholders or, as the case, their representatives with their options (vote “For”, vote “Against”, „Mention Abstention”), having attached advanced electronic signature, accompanied by the related documents shall be sent by e-mail clearly mentioning to the subject “For the Extraordinary General Meeting of the Shareholders as of 12/13.11.2025”, so as to be registered as received to the Company’s registration desk until 10.11.2025, at 11:00 a.m.
The special Powers of Attorney and Correspondence Voting Ballots which are not registered as received to the Company’s registration desk until the aforementioned deadlines shall not be counted for the attendance and voting quorum to the EGMS.
The centralization, checking and recordkeeping of the Correspondence Voting Ballots, as well as the verification and validation of the special Powers of Attorney deposited with the Company shall be made by the technical secretaries appointed according to the law, they are going to keep the documents safely and shall maintain confidentiality over the votes cast until the points on the agenda are submitted for voting.
After the EGMS, the shareholder or a third party appointed by the shareholder may obtain from the Company, at least upon request, a confirmation that the votes have been validly counted and registered by the Company. The request for such confirmation may be made within one month from the date of the voting. In this case, the Company will send to the shareholder an electronic confirmation of registration and counting of the votes, in accordance with the provisions of art. 97 paragraph (3) of Law no. 24/2017 and with those of art. 7 para. (2) of the EC Regulation 1212/2018, in the format provided by table 7 of the Annex of the EC Regulation 1212/2018.
e) The Affidavits
In case a shareholder is represented by a credit institution that provides custody services, the latter will be able to vote on the EGMS on the basis of the voting instructions received by electronic means of communication, without the need for a special or general power of attorney to be drawn up by the shareholder. The custodian votes in the EGMS exclusively in accordance with and within the limits of instructions received from its clients as shareholders of the Company at the Reference Date.
The credit institution may participate and vote at the EGMS, provided that it submits a declaration on its own responsibility (Affidavit), stating:
a) clearly the name of the shareholder on behalf of which the credit institution participates and votes in the EGMS;
b) the credit institution provides custody services to that shareholder;
c) clearly the name of the person who is part of the management body or among the employees of the credit institution and will represent the credit institution in the EGMS.
Documents accompaning the Affidavit:
- an official document attesting the capacity as legal representative of the signatory of the Affidavit (issued by a competent authority, original or certified copy, not older than 3 months before the date of publication of the convening notice of the EGMS);
- copy of the identity document of the person who is part of the management body or among the employees of the credit institution nominated in the Affidavit and will represent the credit institution in the EGMS.
The documents submitted in a foreign language, other than English (except for identity documents valid in Romania) shall be accompanied by the authorized translation thereof into Romanian or English language.
The Affidavit, signed by the legal representative of the credit institution, in original, accompanied by the related documents, shall be deposited/sent so that to be registered as received to the Company’s registration desk until 10.11.2025, at 11:00 a.m., clearly mentioning on the envelope „For the Extraordinary General Meeting of Shareholders as of 12/13.11.2025”.
The Affidavits, signed, accompanied by the related documents may be sent also by e-mail with an advanced electronic signature, in compliance with Law no. 214/2024 on the use of the electronic signature, the time stamp and the provision of trust services based on them, and according to the regulations of the FSA, at the address: actionariat@bvb.ro, mentioning to the subject: „For the Extraordinary General Meeting of the Shareholders as of 12/13.11.2025”, so as to be registered as received to the Company’s registration desk until 10.11.2025, at 11:00 a.m.
The verification and validation of the Affidavits deposited with the Company shall be made by the technical secretaries appointed according to the law, they are going to keep the documents safely.
After the EGMS, the credit institution may obtain from the Company, at least upon request, a confirmation that the votes have been validly counted and registered by the Company. The request for such confirmation may be made within one month from the date of the voting. In this case, the Company will send to the shareholder an electronic confirmation of registration and counting of the votes, in accordance with the provisions of art. 97 paragraph (3) of Law no. 24/2017 and with those of art. 7 para. (2) of the EC Regulation 1212/2018, in the format provided by table 7 of the Annex of the EC Regulation 1212/2018.
f) The shareholders rights to introduce additional points on the agenda and to make new resolution proposals for the existing or proposed points to be included on the agenda
The shareholders representing, individually or collectively, at least 5% of the Company’s share capital, have the right according to the law to ask for introducing new points on the agenda of the EGMS, as well as to make new resolutions’ proposals for the points included or proposed to be included on its agenda, by recommended letter with receiving confirmation/by courier, clearly mentioning on the envelope „For the Extraordinary General Meeting of Shareholders as of 12/13.11.2025”, so as to be registered as received to the Company’s registration desk until 23.10.2025, at 18:00. Each new proposed point must be accompanied by a reasoning memo or a draft resolution proposed for adoption to the meeting.
g) The shareholders right to ask questions concerning the agenda
Any interested shareholder has the right to ask questions regarding the points included on the agenda of the EGMS; the questions shall be submitted in writing and shall be deposited/ sent with registered letter/courier so as to be registered as received to the Company’s registration desk until 29.10.2025, at 18:00, clearly mentioning on the envelope „For the Extraordinary General Meeting of Shareholders as of 12/13.11.2025” or they can also be sent by e-mail with advanced electronic signature, according to Law no. 214/2024 on the use of the electronic signature, the time stamp and the provision of trust services based on them, as well as according to the FSA regulations, to the address actionariat@bvb.ro, mentioning in the subject „For the Extraordinary General Meeting of Shareholders of 12/13.11.2025”.
The answers shall be available on the Company’s website www.bvb.ro, Investors Relations/General shareholders’ meetings of Section, starting with 04.11.2025.
The right to submit questions and the Company’s obligation to respond shall be subject to the protection of confidentiality and business interests of the Company.
For the valid exercise of the rights stipulated at letters f) and g), the shareholders shall submit to the Company the following documents issued by Depozitarul Central S.A. or or by the participants as defined in Article 2(1), point 19 of the Regulation (EU) No 2014/909 of the European Parliament and of the Council of 23 July 2014 on improving securities settlement in the European Union and on central securities depositories and amending Directives 98/26/EC and 2014/65/236/EU and Regulation (EU) No 236/2012, providing custody services:
- the account statement, which shows the quality as shareholder and the number of shares owned;
- documents attesting the enrolment of the information regarding the legal representative with Depozitarul Central S.A./ those participants (in case of shareholders – legal persons).
The documents submitted in a foreign language, other than English (except for identity documents valid in Romania) shall be accompanied by the authorized translation thereof into Romanian or English language.
h) The vote expressed through the eVOTE/eVotePRO Platform
The shareholders registered on the Reference Date on the list of shareholders of the Company issued by Depozitarul Central SA can vote by electronic means through the eVote platform/ eVotePRO platform for professional investors as defined by Law no. 126/2018 on markets in financial instruments, in accordance with the provisions of art. 197 of Regulation no. 5/2018.
The eVOTE Platform is accessible based on the username and password, for each individual shareholder, which can be obtained after filling in the mandatory fields with the necessary information and uploading the necessary documents according to the instructions for use provided by the BVB.
Electronic voting through the eVOTE Platform can be exercised in accordance with the provisions of art. 197 of the FSA Regulation no. 5/2018, by accessing the link https://bvb.evote.ro/ from any device connected to the Internet. With this, shareholders can register and vote through the eVOTE Platform at the indicated address, which contains voting options for all items on the agenda and for related administrative matters. The Platform allows the subsequent verification of the way in which the vote was taken in the EGMS and EGMS and, at the same time, ensure the possibility that every shareholder present at the meeting can verify his vote.
Professional investors can participate and vote through the eVotePRO platform. Electronic voting is carried out by accessing the dedicated domain assigned to each professional shareholder, in accordance with the specified legal identification requirements.
Shareholders must take into account that, before exercising their voting rights through the eVote platform/eVotePRO platform, they must complete the registration process, and their voting account must be validated by the Company.
Shareholders who are individuals must complete the registration process only once and update their information whenever necessary. Shareholders who are legal persons/entities without legal personality must fill it in for each GSM meeting, except for professional shareholders who vote through the eVotePRO platform, whose identification documents have been previously validated, remain valid (within 12 months from the date of issuance) and have not undergone changes and/or have not been replaced by new documents.
The shareholder can log in and vote as often as he wants in the interval designated for electronic voting, including live in during the EGMS and EGMS sessions, the last voting option (before the expiration of the voting session) being the one registered. The time duration for expressing the live vote will be displayed in the platform for each point subject to the vote.
Within the eVOTE/eVotePRO Platform for identification and online access to the EGMS and EGMS meetings, shareholders will provide the following information:
1. For natural persons:
• name and surname;
• personal identification code;
• email address;
• copy of the identity document (identity card, passport, residence permit);
• phone number (optional)
or
• access credentials generated following identification through the Investor Enrollement Platform developed by Depozitarul Central https://www.roclear.ro/Inrolare-Investitori.
2. For legal entities:
• the name of the legal entity;
• unique registration code (CUI);
• name and surname of the legal representative;
• personal numerical code of the legal representative;
• email address;
• the identity document of the legal representative (identity card, passport, residence permit);
• copy of the ascertaining certificate issued by the trade register or of any equivalent document issued by a competent authority in the state in which the legal entity shareholder is legally registered, presented in the original or in a copy conforming to the original. The documents certifying the legal representative capacity of the legal entity shareholder will be issued no later than 3 months before the date of publication of the GMS convening notice.
Documents presented in a language other than English will be accompanied by a translation made by an authorized translator in the Romanian/English language.
Important to mention: the electronic copy of the documents mentioned above will be uploaded online in the dedicated fields. The files that can be uploaded can have one of the following extensions: .jpg, .pdf, .png.
In case of the appointment of a conventional representative by the shareholder, it will upload online in the eVOTE Platform an electronic copy of the identification document and the special or general power of attorney.
Special and general Powers of attorney must be previously submitted to the Company under the conditions mentioned in this Convening notice at letters c) – d) .
Electronic voting involves ticking a voting option and pressing the ”Register vote” button. Votes marked in the platform without pressing the ”Register vote”button will not be taken into account.
In the event that, following the online identification process, inconsistencies appear between the data provided by the shareholder and those in the Shareholders register on the Reference Date, the shareholder will be notified and will be directed to contact BVB at the address Bucharest, 4-8 Nicolae Titulescu Av., 1st floor, East Wing, District 1, America House Building, email: actionariat@bvb.ro or phone number 021-307.95.00, every working day, between 09:00 and 18:00.
BVB and the representatives of the eVOTE Platform will ensure the confidentiality of Personal Data exclusively for the purpose of conducting the GMS and implementing/recording the adopted decisions, according to the applicable legal provisions.
As of the date of the convening, the share capital of the Company is of RON 88,541,700 and is composed of 8,854,170 nominative shares, dematerialized, having a nominal value of RON 10, each share giving the right to one vote at the General Meeting of Shareholders of the Company, with the exception of those for whom the right to vote is suspended according to the law.
Additional information shall be obtained from the Legal and Secretariat General Department, in any business day, between 09:00-18:00, telephone no. 021- 307.95.00, as well as from the Company’s website www.bvb.ro, Investor Relations/General shareholders’ meetings Section.
BOARD OF GOVERNORS
Radu Hanga
President